Academic Record Requirements
Academic records must be submitted in the original language and format, and accompanied by an English translation. These records should include your full name and a complete list of courses taken and grades received; any exam results; and all diplomas or certificates earned. They should indicate the number of credits awarded for each course or the number of hours completed for all classroom, lecture, and laboratory coursework, and information about the school's grading scale.
Copies of Official Documents May be Submitted as Part of the Application File
Applicants with international academic credentials may submit copies of official documents for purposes of completing an application file, although these must be accompanied by an affidavit of document authenticity. Students applying through the Office of International Student Services will be provided guidance for establishing an Atlas account to which academic documents can be securely uploaded, together with an electronic affidavit.
Students applying through the Office of Admissions should request this affidavit by writing firstname.lastname@example.org. DO NOT EMAIL your documents; this is not a secure way to transmit them. Please use the Atlas system to upload your records, or you can mail, fax (574-520-4834) or submit the documents in person.
Any documents submitted in a language other than English must be translated into English. Please discuss your translation options with a staff member of the Office of International Student Services.
Official Academic Records Must be Submitted After Admission
You must submit official academic records in the first semester of enrollment in order to register for a subsequent semester. Records are considered official when the issuing institution sends them directly to IU South Bend. Coursework from one institution reported as transfer credit on another school's transcript cannot be recognized without the transcript from the original institution. Exam results must also be sent directly from the testing agency to IU South Bend. Credential evaluations completed by private agencies (i.e., WES, ECE, etc.) are not considered official transcripts or diploma substitutes, although you may submit these evaluations in lieu of official English translations.
When the issuing school will not send the transcripts directly to IU South Bend you may submit an unaltered photocopy, certified by the appropriate school official. These documents must be issued on official stationery with an original ink stamp or raised seal and the original signature of the principal, registrar, or other officer. In cases where the local, state, or national government retains educational records, the original signature of an appropriate officer and/or the raised seal or ink stamp of the appropriate agency will constitute official certification. Certification by a public notary is not acceptable. IU South Bend may contact the issuing school or government agency to verify the authenticity of documents. IU South Bend is unable to transfer credit until the official documents have been submitted for review.
Please let us know if you have questions about how to submit official transcripts.